7 Business Proposal Tools to Use in 2025

Most businesses today have access to several tools to make getting clients easier. With them, you can streamline the management, creation, and tracking of each person’s customer journey. In this article, we will focus on business proposal tools, which will help you get that next step done.

Since many companies use these business proposal tools, not having them puts you one step behind competitors when securing deals, partnerships, and funding your future projects. 

Several business proposal platforms share the same core features, although they often try to cater to the special needs of a spectrum of the companies they offer their services to. Let’s explore the seven best options available in 2025 below!

What are the Best Business Proposal Tools for 2025?

Finding the right proposal management software for your business is not easy. You must first study the main options on the market, as well as the budget you have for each one.

We reviewed the best seven business proposal tools in 2025 for you to pick one! Let’s go over each of their greatest features: 

1. Prospero 

While all the business proposal tools on this list are excellent for most businesses, we consider Prospero to be the best of them in terms of general benefits.

Prospero has a user-friendly interface that works perfectly for big companies and solo entrepreneurs. It sends real-time notifications when clients check your proposals and also includes integrated payment options. 

Key Features

Something that makes Prospero stand out from others is that it gives you detailed and accurate tracking analytics. It tells you the number of times customers open your proposal and how long they spend on it. 

Prospero makes it simpler to work with others. You can add your coworkers and manage their roles and permissions from your account. Other key features include 

• eSignature
• Drag and drop editor
• 100+ proposal templates
• Content library
• AI text generator
• Emails and reminders

Reviews and Ratings 

Prospero has a 5/5 rating on G2. Freelancers love it because it’s simple, affordable, and efficient. 

Integrations 

Here is a list of the main integrations Prospero offers: 

• Stripe
• Zapier
• QuickBooks 
• FreshBooks 
• Chatway
• Slack
• Wix 

Pricing 

This platform’s pricing depends on the number of members in your team. It starts at $10/mo. 

2. Proposify 

If you want to give your team as much control as you can over the proposal process, you will love Proposify. The software has in-depth analytics that track the performance of your proposals. 

Besides that, you get access to a centralized content library that lets you adjust all the elements of your proposal quickly. 

Key Features

Proposify is an all-in-one proposal management platform. The template editor allows people with no expertise on the subject to easily customize offers.

Reporting and analytics are essential for any proposal writing software, which is why Proposify shows actionable insights related to how your customers interact with your offer in real time. 

Reviews and Ratings 

Proposify has a 4.5/5 rating on G2. Users mostly speak about how well its team collaboration features work and its insightful analytics. Reviews also mention that the platform lets you maintain brand consistency across proposals. 

Integrations

Here are the most important integrations Proposify offers: 

• Asana
• Basecamp 
• Dropbox 
• FreshBooks 
• Gmail
• Google Drive
• HubSpot 
• Slack

Pricing 

• Basic – $29/mo 
• Team – $49/mo 
• Business – $65/mo 

3. Better Proposals 

Besides offering over 160 professionally designed proposal templates, Better Proposals has integrated payment options for immediate transactions and built-in digital signatures. 

However, what shines the most about Better Proposals is that it allows you to automate your sales process. That takes a lot off your plate and helps you forget about typos and other common mistakes. 

Key Features

Data breaches represent a huge threat for all kinds of companies. Better Proposals uses data protection and legally binding eSignatures for your safety.

Although the tool focuses on proposals, you can use it to create and manage job offers, sign-offs, contracts, brochures, statements of work, and quotes. 

Reviews and Ratings 

G2 gave Better Proposals a 4.5/5 rating. People like that the templates are visually appealing and that the interface is easy to understand. Besides that, they say it helps them save a lot of time.

Integrations 

Here are the main integrations that Better Proposals has to offer: 

• HubSpot 
• PayPal 
• Stripe
• Zapier 
• LiveChat
• Asana 
• Basecamp 

Pricing 

• Starter – $19/user per month 
• Premium – $29/user per month 
• Enterprise – $49/user per month 

4. PandaDoc 

The main highlight of PandaDoc is its wide array of pre-built templates and eSignature capabilities. It promotes real-time collaboration with commenting features as well. 

Key Features

PandaDoc is all about automations. You can automate document creation and use its customizable templates to reduce the time you spend on the process. This tool simplifies internal sign-offs and team collaboration.

Reviews and Ratings

Similar to other options on this list, PandaDoc has a 4.5/5 rating on G2. What most users say is that this software is user-friendly and efficient. 

Integrations 

These are the core integrations available on PandaDoc:

• Slack 
• Microsoft Word 
• Google Workspace 
• Zapier 
• PayPal 
• Stripe
• HubSpot 

Pricing 

• Starter – $35/mo 
• Business – $65/mo
• Enterprise – Custom quote

5. Qwilr 

Do you want an interactive proposal software that focuses on client engagement? Qwilr might be a great choice for you. It has a drag-and-drop editor for simple template customization, analytics, and excellent integrations with several CRM systems. 

Key Features

Qwilr offers something unique among the other options on this list; you can create interactive proposals and quotes that will impress your customers and help you outsell your competitors. 

Reviews and Ratings 

Most reviews support everything we just said about Qwilr. It has a 4.5/5 rating on G2. The platform’s flexibility and great customer service are what make it popular among users.

Integrations 

Here are some options that Qwilr has for you in terms of integrations: 

• HubSpot
• Slack
• Stripe 
• Zapier
• Salesforce 

Pricing 

• Business – $39/user per month  
• Enterprise – $59/user per month  

6. Nusii 

The intuitive interface of Nusii has made it a fit choice for beginners and creative professionals. You can expect top-tier management with this platform. 

Key Features

One of the best features of Nusii is that it allows you to add your branding to its templates quickly. The platform sends you notifications when users read your proposals and accept them. 

Reviews and Ratings 

Nusii has a 4.5/5 rating on G2. Although some users complain about its price, most say it’s still a reliable option that can truly simplify the business proposal process. 

Integrations 

These are Nusii’s best integrations: 

• Zapier
• Slack
• HubSpot 
• Basecamp 
• Stripe 

Pricing

• Freelancer – $29/mo
• Agency – $49/mo 
• Business – $129/mo 

7. Bonsai

Bonsai’s main goal is to give clients the best experience possible when reading an offer from you.

Key Features

Electronic approvals, interactive payments, and visually striking templates are a few of the features you will find when you start using Bonsai. 

Reviews and Ratings 

G2 gave Bonsai an average rating of 4.5/5. Users love it because it lets them send smart contracts, proposals, invoices, and forms on the same platform. 

Integrations 

Integrations are not the strongest point of Bonsai. However, it has some useful ones. Here’s what you can expect: 

• Zapier 
• Calendly 
• Zero
• QuickBooks Online 

Pricing 

• Basic – $15/user per month 
• Essentials – $25/user per month
• Premium – $39/user per month 
• Elite – $59/user per month 

Choosing the Right Business Proposal Tool for You

You must take many factors into account before picking any tool. The first of them is the budget you or your team have for the program. 

Next, you must account for the features you truly need in this type of platform. Don’t pay for products you won’t use.

Prospero, for example, is the overall best option available. It works for companies of all sizes, and it fits most scenarios you can think of.

Proposify is ideal for proposals with detailed designs. Better Proposals, on the other hand, is perfect for people who focus on digital security. 

PandaDoc is excellent for beginners due to how intuitive its interface is. Qwilr would be our top option for interactivity purposes. 

Nusii is great for international companies since it has multi-language capabilities. Finally, Bonsai works great for freelancers and small businesses. 

Final Thoughts 

In today’s competitive business world, having the right business proposal tools can make a significant difference in securing clients, partnerships, and funding. 

If you’re looking for a powerful and user-friendly solution, Prospero stands out as the best overall choice. 

Why wait to enhance your proposal process? Sign up for Prospero today and enjoy a 14-day free trial to experience its full potential.